Greetings Carrot Heads! In this tutorial, I’ll walk ya though how to setup sending leads to any number of CRMs (Podio, Salesforce, REI Black Book, Infusionsoft, etc.) using a paid version of Zapier to use Webhooks. Click here to check out a list of common integrations using Zapier
In this example, we will be showing how to set up a Zap to Podio. It’ll roughly be the same steps if you are setting up a Zap to another CRM.
⚠ A recent Zapier update necessitates having a paid Zapier account. ⚠
This tutorial uses the paid version of Zapier and an updated trigger method, choosing “Webhooks by Zapier” instead of “Gravity Forms.” If you had used the previous version, you have been grandfathered into that process. However, any new integrations using Zapier will require the paid “Premium Plan.”
Please reach out to our Support team if you need help with this. Our engineering team is working hard to evaluate and determine the best way to integrate your forms with other software using Zapier. Thanks!
Step 1: Let’s start by making a Zap
Sign in to your Zapier account, then click the button on the top left to “MAKE A ZAP.”
Step 2: Name your zap
Enter a name for this zap that explains the purpose for this zap. For example, if you are mapping your agent seller contact us form to your Podio account, then you could name the zap “Carrot agent seller ‘contact us’ form to Podio.” This will make it much easier to reference as you add more and more zaps to your account.
Step 3: Add the Zap’s Trigger
1. Trigger list
Select “Webhooks by Zapier”
Choose the “Catch Hook” option with the word “instant” on the right.
Copy “Custom Webhook URL”
Next, you’ll navigate to your form in Carrot and select the Zapier setting to paste your Webhook
Step 4: Paste Zapier’s Webhook to your form
Go to your Carrot account and click the “Content” option for your site
Navigate to your form’s Zapier settings to paste the Webhook
Click the “Forms” option on the left-side and hover over the form you want to integrate. You’ll see a “settings” option. Hover over that to produce a drop-down list and select Zapier from that drop-down. From there, click “create one” and name your zap. Paste your Webhook and click the button at the bottom of that page to “Save Zapier Feed.”
Back to Zapier to complete the setup
Step 5: Back in Zapier, test your form submission
Click “Continue” on the Zapier page then click “Test trigger.”
It will then pull in some sample form submissions from the form to test the connection. You should see all of the items on the form collected. For example, if you collect the name, phone, and email, then you should see the name, phone, and email on the list of the test information.
Click the button to “Continue” when you’re ready.
Step 6: Integrating with Podio in Zapier
Choose ‘Podio’ (or any other app you are integrating your forms with)
Step 7: Add your Podio account
Select your Podio account or hit Connect a New Account to add your Podio account. Then click Save + Continue
Step 8: Setup your Podio submissions with Zapier’s “Zap”
Choose the Organization, Workspace, and Application to send the leads to.
Then match up your Podio fields to your form’s fields
So, it will look something like this, depending on your Podio app:
Hit “Continue” when done
Step 9: Test your Podio integration
Step 10: Turn the power on
Name the Zap and turn the Zap on.
Step 13: Finish the testing phase
Check your Podio account to see if the test lead came through after submitting an opt in on your site.
That’s all it takes! Hit us up at email@example.com or live chat below if you’re having any trouble at all.
Beta and Invite Only Zap Help
Investor PO: is an ‘invite-only’ integration. You’ll need to click on this link to be invited to use the Investor PO integration with Zapier. Click Here